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Un-cluttering the office
Canon India presented their view of paper-covered offices
and document management.
Alok Bharadwaj |
With the advent of the PC, the perception was that people
would stop banking on pieces of paper and start keying in things. One thought
that a scenario where stacks of paper lie in a corner of the office with dust
settling on them would be a thing of the past. But Alok Bharadwaj, Vice-president
Canon India, presented a different view of things. “We have loaded ourselves
with paper,” said Bharadwaj.
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There are two main dimensions of document management.
Increasing productivity and reducing costs
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“There are two main dimensions of document management.
Increasing productivity and reducing costs,” said Bharadwaj. Bharadwaj
explains that according to a study that was conducted in 2001, printing has
increased by 40 percent. The use of paper, he said, is now expected to rise
at the rate of 21 percent per year.
“Earlier, the sole cause of paper clutter could be attributed to copying,”
said Bharadwaj. Applications that require employees to print a large number
of documents are many. Printing of e-forms, e-manuals, brochures, flyers, direct
mail, booklets, directories, manuals, catalogues, packing, and bar codes will
contribute to the proliferation of documents in any organisation. According
to Bharadwaj, some of the largest sources of documents are invoices, statements,
direct mail, centralised letters, reports, manuals, the Internet, call centres
and voice mail.
Bharadwaj presented a finding by the ALL Associates Group & Intro Trends
on the industry’s document spending. This stated that the expenses on documents
by the transportation vertical was the least at about 2.36 percent, while government
spends the most at about 15 percent. Speaking on the scope of document management,
Bharadwaj listed some common document management functions: “Retention
or archival, creating and capture, storage and organisation, review and synthesis,
control and access version are some of the common functions."
- Gartner estimates that the amount of paper usage
will increase at the rate of 21 percent per year.
- Common sources of documents are CD-ROMs, E-forms,
Letters, Reports, Contracts, Proposals, ERP output, Imaging, Scanning,
Invoices, Statements, Manuals, Flyers, and catalogues.
- Colour print outs are used mostly by the marketing
and public relations departments of companies.
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| Canon India is a 100 percent subsidiary of Canon
Singapore, a world leader in imaging technologies. Set up in 1997, Canon
India markets a comprehensive range of sophisticated contemporary digital
imaging products that include photocopiers, multi-functional peripherals,
fax machines, printers, scanners, digital cameras and multi media projectors.
Five imaging engines of Image Capturing, Electrophotography, Bubble Jet,
Semiconductor and Display drive these products. The company today has offices
in seven cities across India, and employs over 400 people. Canon has registered
more than 1,100 patented technologies in Digital Cameras, 2,300 in inkjet
printers, 5,600 in multifunctional printers, and more than 200 patented
technologies in scanners.
In 1997, Canon India was set up in the country.
Since then, Canon has grown in strength to become one of India’s
leading players in the areas of document management and imaging solutions.
Today, Canon India is an ISO 9001: 2000 certified company. Canon’s
USP in the Indian market is the fact that it offers a comprehensive range
of the latest digital imaging products supported by a trained sales force
across the country.
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